{"id":162,"date":"2020-02-14T15:07:41","date_gmt":"2020-02-14T20:07:41","guid":{"rendered":"http:\/\/3.12.124.99\/?p=162"},"modified":"2020-02-14T15:07:41","modified_gmt":"2020-02-14T20:07:41","slug":"collaboration-among-teams-for-office-space-improvement","status":"publish","type":"post","link":"https:\/\/blogs.bsu.edu\/digitalcorps\/2020\/02\/14\/collaboration-among-teams-for-office-space-improvement\/","title":{"rendered":"Collaboration Among Teams for Office Space Improvement"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Communication in\nthe workplace is essential to any form of productivity. With the latest and\ngreatest unified communication tools like Slack, Microsoft Teams, etc.,\nemployees and managers alike are able to respond quickly to questions while\navoiding information overload in the email inboxes of the entire office. Still,\naccording to Tribal Impact, an internal social media application company that\nspecializes in enhancing employee advocacy, <a href=\"https:\/\/www.tribalimpact.com\/blog\/how-to-improve-employee-communication-in-the-workplace\">74%\nof employees feel that they\u2019re missing out on company information and news.<\/a>\n<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To enhance this and other problems within workplace communications, organizations and companies are centralizing new and existing communication tools, creating one-stop information hubs, and working to give employees a voice by turning employees into storytellers. <a href=\"https:\/\/www.gartner.com\/smarterwithgartner\/turn-employees-into-storytellers\/\">Through the alignment of goals and even establishing and emotional connection among employees<\/a>, communication improves internally and externally. The Digital Corps, a student-led digital agency at Ball State University, recently installed visual message boards throughout the office to improve management-employee communication throughout the office. The process for designing, developing, and implementing the \u201cTV Boards\u201d was a team-wide effort, and required extensive research, design thinking, and iterating to continually improve the employee experience. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cWe have a lot of digital communication that happens at the Corps, and sometimes things fall through the cracks,\u201d said Viveka Melo, a User Experience Master at the Digital Corps and project manager for the TV Boards implementation. \u201cThe purpose of the TV board was to act as an announcement board that we could also use in creative ways. We wanted to declutter Slack [the collaboration tool used at the Corps] and celebrate when other projects were finished within the office.\u201d <\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"alignleft size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"http:\/\/3.12.124.99\/wp-content\/uploads\/2020\/02\/Image-from-iOS-7-768x1024.jpg\" alt=\"\" class=\"wp-image-163\" width=\"277\" height=\"369\" \/><figcaption>The TV Board in the office at the Digital Corps.<\/figcaption><\/figure><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">In designing the TV board, designers and developers alike worked closely on creating a positive and easy-to-implement user experience for the office employees. While the team researched the visual presentation of information, plenty of thought went into what information would be displayed in the first place. Surveys, focus groups, and general brainstorming sessions were used to determine project priority lists, general announcements, soft skills information, and absences, as the key pieces of information for the first iteration of the TV Board. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cThe amount of times that people ask who is out of the office is crazy,\u201d said Melo. \u201cAlso, project priority lists help staff and employees understand what projects are on strict deadlines and need full attention from everyone involved.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Once the content was determined, the team spent time drawing inspiration from the world around them to influence the design. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cWe looked at a lot of kiosks in airports. These touchscreens display a ton of information on one big page, that can actually be hard to find,\u201d said Eric Chavarria, a Digital Corps Development Specialist on the TV Board project. \u201cWe had a lot of reiterations between the User Experience and Design Teams. We ultimately determined that it was really important to incorporate hierarchy and priority in a visual sense.\u201d <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">So far, the TV Board has been beneficial to student employees and fulltime staff, providing a quick glance overview of what\u2019s happening in the office, rather than scouring emails and instant messages for information. The future of the project is exciting, as teams are exploring how to incorporate more office culture into the project. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cI think it\u2019s going to help the office be more organized overall,\u201d said Chavarria. \u201cEventually, I\u2019d like to see things like meeting times, what\u2019s happening I the office, video shoot schedules \u2013 things like that!\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The TV Board is\nanother example of how the Digital Corps continues to innovate with technology.\nIt serves as an example of how students at the Corps think about old technology\nin new ways! Through collaboration among student employees, the creation and\nimplementation of the TV Board has sparked interest in how similar solutions\nmay be deployed among campus partners. Immersive learning courses and other\nBall State University organizations have expressed interested in learning more\nabout TV Board, in turn creating an exciting attitude in the office to see\nwhere the project will take us next. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Learn more about\nthe <a href=\"http:\/\/3.12.124.99\/our-process\/\">Digital Corps process<\/a>\nto see how you may be able to utilize technologies like the TV Board in your\nimmersive learning projects or organizations. <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Communication in the workplace is essential to any form of productivity. With the latest and greatest unified communication tools like Slack, Microsoft Teams, etc., employees and managers alike are able to respond quickly to questions while avoiding information overload in the email inboxes of the entire office. Still, according to Tribal Impact, an internal social [&hellip;]<\/p>\n","protected":false},"author":471,"featured_media":259,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_ppma_block_editor_authors":""},"categories":[27],"tags":[],"ppma_author":[6],"class_list":["post-162","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-workplace-community"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Collaboration Among Teams for Office Space Improvement - The Digital Corps Blog<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Collaboration Among Teams for Office Space Improvement - The Digital Corps Blog\" \/>\n<meta property=\"og:description\" content=\"Communication in the workplace is essential to any form of productivity. With the latest and greatest unified communication tools like Slack, Microsoft Teams, etc., employees and managers alike are able to respond quickly to questions while avoiding information overload in the email inboxes of the entire office. 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